Online board meetings are a convenient solution to non-profit board members’ busy schedules. They allow attendees to reduce stress from traffic, to manage deadlines for meetings and reduce travel expenses. With a few simple guidelines online board meetings can be as effective a face to face one.
It is important to utilize tools that make meetings more interactive and fun. Video communication with attendees can boost engagement since it allows attendees to read body language and understand non-verbal communication. Instant messengers can also be utilized to keep the conversation moving. In the end, requiring attendees to declare their attendance will ensure that they are heard and seen throughout the meeting.
The agenda should be carefully planned so that it is clear what issues will be discussed and how they will be dealt with. According to the Nonprofit Learning Labs, it is recommended that the agenda be a little less than 20% to allow more time for discussion and conversation.
Virtual formats also provide new opportunities for those who might otherwise be left out because of time or financial constraints. This allows the board to take on new perspectives and ideas that could be used to make better informed decisions. Furthermore, the elimination of physical barriers to participation allows the meeting to reach a broader audience. Dashboards for boards can assist attendees prepare for meetings and provide additional information to talk about.
www.justboardroom.com/7-tips-for-asking-for-a-meeting-availability/
