The pandemic has made life more difficult than ever for nonprofits to operate and garner community support, and many depend on board meetings held remotely to make important decisions and ensure their survival. It can be challenging to conduct a remote board meeting efficiently without the physical presence all members.
A clear, precise agenda will help keep the board meeting you are hosting remotely on track and on the right track at all times. Participate with your board during the process of setting agendas to find out what topics must be discussed. Then, send the agenda to all participants as early as you can so that they are able to prepare. This will help ensure they have a complete understanding of what’s scheduled to be discussed and will allow them to add any items to the agenda ahead of time. Using an online portal for boards that is secure to distribute agendas and other materials will help to reduce security risks.
Video can improve the engagement of remote board meetings, by adding a vital face-toface element to the discussions. In addition the video allows for participants to observe the body language of others and make note of nonverbal signals such as boredom, impatience, or enthusiasm.
It can be a challenge for busy boards to plan meetings in person, particularly when they have numerous commitments both professional and personal. With remote board meeting software, determining a convenient time for everyone can be much easier. SavvyCal’s meeting polls for free allow you to propose multiple times for your meetings, and let everyone choose the best times for them. This removes the need for re-inforcing emails and can save you time and hassle.
